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As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • Full names of all authors will be entered into the electronic submission system in the next steps. Failure to enter the names into to the electronic submission system will mean that names will not be harvested for databases. There will be no second chance to add authors.
  • Full names of all authors are included in the manuscript (first, middle and last names)
  • The submission has not been published previously - nor is it submitted elsewhere (special rules for papers for conference special issues)
  • The submission file is in MS Word
  • URLs for all references - including journal articles - have been provided - unless not available.
  • The text is with single line spacing, does not use columns, does not use underlining (except with URLs ), and illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, found below.
  • I will suggest two to four independent reviewers in the format name, affiliation, e-mail - and preferably a link to a scopus or Orcid account. These will be entered in the box "Comment to the editor" at the bottom of this page
  • If the manuscript belongs to a special issue, then I will note this in the box "Comment to the editor" at the bottom of this page.
  • If the work has received financial support, this must be mentioned in the Acknowledgements' section of the article

A General

1 Article length may not exceed 7500 words including everything. 

2 Write in British English (alternatively American English); do not mix.

3 Non-proficient English users should seek professional assistance

4 Only use SI units combined with proper decadic prefixes. In general, use J or Wh to quantify energy for instance.


B Text Formatting

1 Submit as Microsoft Word file. 

2 Use the same font throughout the manuscript – also for title and section headlines.

3 Do not use upper case letters for article title and section headers

4 Do not perform any text formatting other than italics (no bold, no underlining (except in URLs), no columns) 

5 Avoid footnotes if at all possible. Do not use endnotes

6 Margin size and line spacing is not important

7 Use page numbering and line numbering


C Graphics and tables

1 Use vector graphics ; use only bitmap graphics as a last resort

2 Diagrams, tables and other graphics should incorporated into manuscript and not submitted in separate files

3 Ensure you have the permission to publish any illustrations.

4 All charts must have appropriate axis labels in the form "Descriptive title [Unit of Measure]" - e.g. "Primary energy consumption [PJ]"

5 Do not have titles above figures that replicate the figure caption.  Only if for instance more charts share the same caption. At best, they duplicate - at worst they differ.

6 Captions for figures and tables should be in the format "Figure x: Descriptive title" or "Table y: Descriptive title"


D Equation

1 Use the built-in equation editor in e.g. Word for equations – apart from small text-integrated equations.

2 Number equations using (x) to the right of the equation

3 Refer to equations in the text by Eq. (x)


E References

1 Use numbered references in square brackets - i.e. [1]. This style is referred to as “Non-superscripted Number” in e.g. the reference handling software Endnote

2 All references should be followed by a URL if at all possible. Pertinent for journal articles. 

3 In Mendeley, you can use the template for Elsevier's "Energy" - however it does not generate URLs in the reference list - only DOI. Thus, when done editing and before submitting,  perform a search and replace to substitute "doi:" by "http://doi.org/"

4 Note that e.g. http://doi.org/10.1016/j.energy.2009.05.004 and http://www.sciencedirect.com/science/article/pii/S0360544209001777 point at the same article. The short DOI-based version is required for referencing reasons.

5 If you have a reference list without DOIs you can copy-paste it into Crossref’s help tool. This will find and insert the missing DOIs and you can copy the updated list into your manuscript https://apps.crossref.org/SimpleTextQuery

6 For multiple references, combine in same brackets [1,4,5-7] - not [1], [4] & [5]

7 Articles: State “[number] Author(s), Title, Journal name Volume (Issue) (Year) pages x-y. URL“ – e.g. [2] Østergaard PA, Sperling 8, Towards Sustainable Energy Planning and Management. Int J of Sust Energy Plan and Mgt 1 (2014) p 1-5. http://dx.doi.org/10.5278/ijsepm.2014.1.1

9 Books: State “[number] Author(s) / Editor (s). Title. Place of publication: Publisher; year” – e.g. [3] Clark WW, editor. Sustainable Communities. New York: Springer; 2009

10 Chapters in edited books: State “[number] Author(s), Chapter title. In Editor name (s), editor(s). Book title. Place of publication: Publisher; year. p. x-y” – e.g. [4] Lund H, Østergaard PA. Sustainable Towns. In: Clark WW, editor. Sustainable Communities. New York: Springer; 2009. p. 155-68.

11 Internet references: Follow the template for books to the extent possible – followed by the URL


F Manuscript structure

1 Title. Do not write the title (or anything else for that matter in capital letters / upper case. 

2 Author(s) – listed in one line – include full names of everybody; no abbreviations and no titles.

3 Use a footnote to indicate corresponding author – also in case of one single author. The footnote must have the following format “Corresponding author – e-mail: alberg@plan.aau.dk”. Use an asterix as footnote.  This should preferably be the only footnote in the manuscript.

4 Affiliation(s) – if there are different affiliations for the authors then use one separate line for each affiliation and indicate by superscript lower-case letter relationships to names. The letter precedes the affiliation and follows the author name. Between author name and super-script letter make sure to inlcude a space. Else Scopus will think that the letter is part of your name. If all authors share the same affiliation, then only list one affiliation and do not indicate relationships with superscript letters. The affiliation should have the format “Department (where applicable), Institution, Street address, Postal code + City, Country” – e.g. “Department of Planning, Aalborg University, Rendsburggade 14, 9000 Aalborg, Denmark. Note that street addresses are required.

5 The abstract should be preceded by the section header Abstract. The abstract must be 200 words or less. The abstract should address a) The problem / issue at hand b) The methodology applied to analyse the issue / solve the problem c) The results or main conclusions of the analyses.

6 Supply a list of three to five terms following the section header Keywords. One term may encompass more words - i.e. “Scenario development", "Systems analyses" or "Wind power integration”. Supply one term per line starting with an upper-case letter - ending with a semicolon.

7 List all non-standard abbreviations following the section header “Abbreviations”. This section may be omitted if not relevant - or if the number of abbreviations is limited.

8 Structure the manuscript in a sequence of numbered sections and numbered subsections. Number using roman numerals e.g. “1 Introduction” or “2.2 Present electricity demand in Germany”. Use descriptive section headlines – avoid single word headlines – e.g. “3 Energy systems analyses” – not “3 Analyses”. This does not apply to the sections Introduction and Conclusion.

9 Never have headlines that follow directly after one another; there must always be text in between (e.g. introducing  the contents/structure of the section)

10 Add relevant acknowledgements after the conclusion following the section header “Acknowledgements”. This section may be omitted if not relevant. If the article belongs to a special issues from a conference, the conference should be noted using the normal details - name, place, time. It is recommended acknowledging financial support through e.g. a grant

11 Add the list of references following the section header “References” using the template giving previously in these author instructions

12 If pertinent, the main text may be followed by one or more appendices numbered and named appropriately e.g. “Appendix 1: The energyPRO GRID model”. Note that this also forms a part of the word count



During the submission stage, authors are required to suggest two to five reviewers. Enter

name, affiliation, e-mail - and preferably a link to a scopus or Orcid account, e.g.

Poul Østergaard, poul@plan.aau.dk, http://www.scopus.com/authid/detail.url?authorId=7006898013

Note that the reviewers cannot be from the same institution as any of the authors, that they may not have close ties with authors, and that they as a general rule should have a reasonable publication record. IJSEPM is free to use any reviewer - suggested by authors or not.